NxtAssets built for Texas
NES is headquartered in Austin. NxtAssets was designed from day one to meet the Texas Election Code, Secretary of State advisories, EAC best practices, and CISA chain-of-custody guidance. This isn't a generic inventory system adapted for elections — it's an election-grade operations platform that embeds Texas compliance into every workflow.
The Texas regulatory landscape
Texas county election offices operate under a layered compliance framework. At the state level, the Texas Election Code (TEC) establishes detailed requirements for equipment inventory, chain of custody, transport security, seal management, polling-place procedures, and records retention. The Texas Secretary of State issues advisories providing further operational guidance, particularly around secure storage, seal checks during voting, and recovery plans for custody breaches. At the federal level, the Election Assistance Commission (EAC) publishes best practices for chain of custody and physical security of election equipment, and the Cybersecurity and Infrastructure Security Agency (CISA) provides a chain-of-custody framework for critical infrastructure.
These requirements are not abstract. They define specific actions: two-person custody transfers, serialized seal logs, secure storage with monitored access, recovery plans with mandatory Secretary of State notification, equipment tracking from storage through coding to deployment and post-election disposition, and records retention for at least 22 months. Failure to demonstrate compliance can result in audit findings, legal exposure, and erosion of public trust.
How NxtAssets addresses Texas obligations
Pre-election security and inventory (TEC §129.051)
Central asset registry with multiple identifier types per asset — manufacturer serial, county barcode, RFID tag, Bluetooth beacon, GPS tracker. Every custody transfer captures dual-party signatures, GPS location, timestamp, and event reason. Records are written to a tamper-proof log — no one can alter or delete them after the fact. Dual-signature enforcement at every custody transfer is required by the statute; the workflow won't advance without it.
Secure storage and monitoring (TEC §129.051(c)–(d))
Real-time location tracking across GPS, Bluetooth, and RFID. Within the warehouse, a mesh of Bluetooth beacons and WiFi pinpoints assets to the shelf. Geo-fence boundaries fire alerts on unauthorized departures. Workflow states — "In Secure Storage," "In Coding," "Parameters Loaded" — enforce proper transitions. Presence detection confirms whether coded media remain within designated secure zones.
Transport and custody (TEC §129.052)
Full transport lifecycle modeled through work orders: warehouse loading → delivery → polling-site overnight → return. GPS trackers on vehicles provide continuous in-transit visibility. Dual digital signatures enforced at every custody transfer. Geo-fences validate correct delivery destinations.
Seal management (TEC §129.024, §127.064–.066)
Every seal tracked by unique serial number and type. L&A testing workflows include mandatory seal-application steps that cannot be bypassed. Every seal event — application, inspection, removal, reapplication — recorded in the tamper-proof log with timestamp and operator identity. Retention matches statutory preservation periods (22 months per TEC §129.024(b)).
Polling-place security and closeout (TEC §125.005, §125.063–.064)
Mobile seal audits on any web browser. Close Poll workflow enforces all required closeout steps in sequence — seal application, equipment lockdown, packing, custody transfer recording — with status transitions from "In Use at Polling Location" to "Closed Out" only completing when every checklist item is done.
Precinct records and retention (TEC §66.021, §66.058, §66.062)
Hierarchical multi-level asset nesting — items inside containers inside larger containers. Seal application on record containers is tracked with serial number, timestamp, and operator. Nesting history maintained so the system knows which items were in which containers at any point. Retention is set to the statutory 22-month minimum and can't be shortened after the fact.
For a citation-by-citation crosswalk — every TEC section, every EAC best practice, every CISA function — mapped to the specific NxtAssets capability that addresses it, see the Texas compliance detail or download the Compliance Matrix PDF.
Next step
Every Texas county has its own operational rhythms on top of the shared compliance floor. NES walks through each one.